Library Policies



(1) The purpose of the SITCM Loans Policy is to ensure equity in access to and availability of library collections.

(2) The Reserve Collection is composed of 7 day loan items and 2 hours loan items.


Part A – Eligibility

(3) The following table identifies those students, staff and other external parties who are eligible to borrow from SITCM.

Eligible Borrower Categories Category Definitions Loan Conditions
Students All currently enrolled SITCM students. See Relevant Sub-Category.
Staff All currently employed SITCM Staff. Extended Loans
Other Other parties as approved by the Institute Librarian. To be advised on approval.

Part B – Loan Periods, Limits and Renewals

Borrowers’ Card

(4) All clients are required to produce a current, valid Library card (student/staff identification card, Library issued borrowers’ card, photo ID) in order to borrow items unless special authorization is granted by the Administration, Librarians. Borrowers’ cards are not transferable and clients are responsible for all items charged against their card. Loss or theft of borrowers’ cards must be reported to the Library immediately.

Loan Conditions
Standard Loans
  • A total of 3 items at any one time for Staff
  • A total of 2 items at any one time for Students
  • Duration of loan period 2 weeks for students and staff
  • 2 weeks loan period with 1 optional renewals per item for students and staff
  • 7 day loan period with no renewals for 7 day loan items
  • 2 Hours loan is any use in the library
  • Reference materials and journals are not available for loan
  • Late fees apply

(5) All material on loan is subject to recall. Materials will be recalled by Library staff from time to time to meet high demand (e.g. at the request of academic staff for inclusion in Reserve collections).

(6) Recalled items have a shortened loan period of 7 days from date of recall and borrowers are subject to late fees from date of revised (recall) due date.

Part C – Reservations (Holds)

(7) Most items available for loan may be reserved (placed on hold).

(8) Reservation/hold requests are valid for 21 days from the time of request placement.

(9) Items will be held for collection at Library service desks for a maximum of 7 days prior to their return to the collections.

(10) 7 day loan and reference items cannot be reserved.

Part D – Reserve Collections

Reserve Collections

(11) SITCM library maintains a Reserve Collection for material anticipated to be in high demand. These collections include books and other items from the Library collections, personal copies of academics’ work. All materials placed on reserve are accessible via the Library Catalogue.

(12) The Reserve Collection is composed of 7 day loan items and 2 hours loan items

(13) Material is placed on reserve collections at the request of academic staff, and may remain on reserve for either one or both semesters of a current academic year. The collections are cleared at the conclusion of each academic year.

Part E – Fines and Penalties

(14) Patrons who fail to return items on or before the due date incur late fees and penalties. These fees and penalties are designed to assist students by maximizing access to, and availability of, library materials.

Part F – Overdue items: Suspension of Privileges

(15) Further borrowing privileges are suspended when items on loan are not returned on or before the due date. Borrowing privileges remain suspended and no certificates or transcripts will be issued until all overdue materials are returned and associated late fees discharged.

Part G – Courtesy Notices

(16) Courtesy reminder notice of due materials is sent when item/s are within 2 working days due

(17) One courtesy reminder notice of overdue materials is sent when item/s are within 8 working days overdue

(18) Second courtesy reminder notice of overdue materials is sent when item/s are within 15 working days overdue

(19) A bill for replacement ($100.00 per item or actual cost, whichever is greater), 60 days after the due date.

Part H – Late Fees: Possible Suspension of Privileges

(20) Failure to return a borrowed item on or before the due date or time, or failure to return a recalled item within one week of the recall request will incur a late fee on return of the overdue item(s).

(21) Late fees are levied at the following rates:

  • General collection items $1.00 per item per day or part thereof
  • 7 day and 2 hours loan items $2.00 per item per day or part thereof
  • Recalled items $2.00 per item per day or part thereof

(22) In circumstances where individual borrowers’ owe late fees, borrowing privileges are suspended and no certificates or transcripts will be issued.

(23) Late fees are capped at a maximum amount of $25.00 per item.

Part I – Lost and damaged item charges and penalties

(24) Lost items must be replaced.

Standard Fee

(25) A standard fee of $100.00 (minimum) or actual replacement cost per missing item applies. A $25.00 processing charge is levied in addition to the lost item charge.


(26) Lost items may be replaced by clients with an identical copy of same edition of the lost work. Replacing a missing item incurs a processing fee of $25.00.


(27) Lost item fees may, at the discretion of the Librarians be reimbursed should lost items subsequently be found and returned to the Library. In such instances, overdue fees and processing charges are not subject to reimbursement.


The fair dealing provisions of the Copyright Act allow you to copy material for your own research or study.

Fair dealing involves an individual making a single copy for:

  • their own research or study (S40)
  • the purpose of criticism or review, provided sufficient acknowledgment is made of the work (S41)
  • the purpose of reporting news (S42)
  • the purpose of judicial proceedings or professional advice by a legal practitioner or patent attorney (S43)
  • Note. If you wish to make multiple copies of copyright material for teaching purposes or if you wish to make course readings available online please contact the Library.


There are different rules for different formats of material.

You can copy a reasonable portion which is defined as:

Hard copy or print materials
Separately published literary, dramatic, or musical work (other than a computer program) of more than 10 pages 10% of the total number of pages in the edition
if the work is divided into chapters a single chapter even though this may exceed 10% of the number of pages.
Articles in periodicals One article from an issue – more if they are on the same topic. Interpret the ‘same topic’ in the narrowest sense
Illustrations accompanying text Illustrations accompanying text can be copied along with the text they illustrate provided the total amount copied is within the reasonable portions guidelines
Audio-visual items including films, sound recordings, sound broadcasts and television broadcasts Sections 103A and 103C of the Copyright Act permits the copying of a reasonable portion of an AV item for research or study or for criticism or review.A reasonable portion is not defined and you must consider a number of factors before deciding if the amount you wish to copy is fair dealing.
For electronic works
Separately published literary or dramatic work (other than a computer program or electronic compilations such as a database) 10% of the number of words in the work
if the work is divided into chapters a single chapter
Articles in electronic journals One article from an issue – more if they are on the same topic. Interpret the ‘same topic’ in the narrowest sense
Web sites 10% of the number of words in the electronic document.


Yes, you can but remember that material on the Internet is protected by copyright.

Under the fair dealing principles you can copy up to 10% of the words in an electronic document for your own research or study. In some cases it will not be easy to determine the number of words in an electronic document, for example, is it 10% of one web page or 10% of the entire web site?

However, it is possible that the author may have included a statement authorizing the user to copy more than 10% of the document. So, before you copy material from the Internet, either by downloading or printing, always check to see if there is a statement relating to copyright and reproduction of material. When in doubt obtain the copyright owner’s permission.

In many cases material accessible from the Library’s web site such as databases and full text journals, will be covered by license arrangements with the vendor or producer of the database. The individual licenses determine the conditions and limits for printing and downloading.


Parts VA and VB of the Copyright Act allows the Institute to make third party copyright material available for educational purposes in return for royalty payments to the copyright owners provided the stated limits on reproduction and communication are observed.

Part VA of the Copyright Act allows the Institute to copy radio and television broadcasts received in Australia and make these available with Screen Rights as the declared collecting society.

Part VB covers text and image copying and communication with the Copyright Agency Limited (CAL) as the collecting society.

The Course Online Readings Service (CORS), operated by the Library, is the Institute’s official repository for all digitized text-based copyright materials required for student course work. The Institute adopted this centralized policy to ensure compliance with the limits on communication set down in the Copyright Act. Third party, text-based copyright materials used in student course work must not be held on faculty servers but must be located on the Library’s CORS server

The full up-to-date Copyright Act is available from:



(1) SIHS Library is the primary scholarly information service provider. The Library provides and promotes access to information resources and services integral to the scholarly endeavors of students, staff of the Institute.

(2) The information industry is in an era of massive and far reaching transformation impacting upon the creation, use and maintenance of scholarly materials. Exponential growth in the volume of electronically published materials has not been matched, as was widely predicted, by a decline in the volume of print publishing, which continues to increase dramatically. The Library must effectively serve as a both a ‘gateway’ to electronic collections, and as a ‘place’ from which physical collections and services may be accessed.

(3) The development of the SIHS Library collection, in all formats, is an inclusive program involving Library and Academic staff, as well as SIHS student users. This document is intended to clarify the policy and guidelines for purchase of, and provision of access to, materials in all formats for the Sydney Institute of Health Sciences community.


(4) The Library Collection Development and Access Policy guides the Library’s collection development activity in order to ensure the creation and maintenance of scholarly information directly relevant and supportive to the learning, teaching, and research endeavors of the Institute.

Part A – Collection Development Principles

The Library

(5) SIHS Library is the gateway to scholarly information for the SIHS community.

(6) The Library aims to:

  1. Acquire, preserve and provide access to diverse collections of scholarly information, available at the point of demand by students, academics. These resources are increasingly made available electronically.
  2. Provide and promote a timely pro-active range of client services.
Underlying Principles for Development

(7) The Library collections will support the teaching, learning and research of SIHS staff and students.

(8) Materials expenditure will be maintained at no less than 55% of Library recurrent funding

(9) Recognizing the importance of a strong journal collection (either print or electronic), an appropriate balance between monograph and journal expenditure will be maintained. Generally, the Library will endeavor to ensure that no more than 50% of materials expenditure will be on journals.

(10) All requests for new journal subscriptions will be submitted to the Library Advisory Committee for consideration and decision. Such requests will be accompanied by supporting documentation underlying the rationale for inclusion in the collection or provision of electronic access.

(11) In support of cross Institute teaching, the Library will support purchase of multiple copies of texts, up to 3 copies.

Purchase of material

(12) Other than in exceptional circumstances, all material required supporting teaching, learning and research will be purchased by the Library’s staff, utilizing regular Library Suppliers with whom substantial discounts have been negotiated.

(13) Where Academic staff wish to purchase material directly, for subsequent reimbursement by the Library.

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Part B – Collection Development Practices and Procedures

Monograph Selection

(14) Librarian share responsibility for the development of the Institute collections with their academic colleagues.

Texts, essential and recommended readings

(15) The Library supports the teaching and learning endeavors of the Institute by providing copies of texts, essential and recommended readings as cited on Course Reading Lists.

(16) The Library will generally purchase one copy of recommended readings per requisite.

(17) Text material and essential readings will be purchased on the following ratio:

Number of Students Copies
1 – 40 1 copy
41 – 80 2 copies
81 – 120 + 3 copies

(18) Material to support teaching, learning and research is not, however, limited to Reading Lists. Order requests to purchase support material will be placed upon receipt from the relevant library signatory. Generally only single copies of such material will be purchased for the library.

Journal selection

(19) The Library Advisory Committee provides advice and recommendations on all aspects of operation, services and re sourcing of the Library.

(20) In fulfilling its role to ensure the best support for learning, teaching and research of the Institute, the Committee will review all requests for new journal subscriptions.

(21) All requests for journal subscriptions must be accompanied by supporting documentation. This documentation will be presented in summary and complete form to the LAC for consideration and approval/rejection. All requests will be considered individually, and may require the cancellation of a title of similar value.

(22) Where a journal is available electronically, this is the preferred ‘format’ and print subscriptions will not be placed other than in exceptional circumstances.

(23) Only in exceptional circumstances will single issues of a journal be purchased for the Library collection.


(24) Whilst substantial donations may have added depth and breadth to some of the SIHS Library collections, the complexities and costs associated with donated material – administrative and processing – tend to militate against the perceived value in most instances.

(25) As a general rule, donated materials should be of sufficient value, and direct relevance that the Library would have been prepared to purchase them.

(26) All offers of material should be referred to the librarian and Administrators.

Monographic material

(27) Monographs must be current, relevant to the teaching and/or research profile of the Institute and in good condition. Other than in exceptional circumstances, second or third copies of titles already held will not be accepted. The Librarian and Administrators will make the ultimate decision on the inclusion or exclusion of all titles.


(28) Offers of ongoing donations of journals will only be accepted and such titles added to the collection if relevant to the teaching and/or research profile of the Institute, and it can be ascertained that such donations will, as far as possible, continue into the foreseeable future.

(29) All offers of serials must be referred to the Librarian who will ensure that appropriate documentation is completed and forwarded to LAC for consideration.

General Collections: print and electronic

(30) Most print and electronic collections are accessible to all SIHS staff and students. In rare cases, License Agreements may restrict access to an electronic resource to limited staff/postgraduate students.

(31) Access to all print resources is available through the Library’s catalogue, with an increasing number of electronic resources being added.

Reserve Collections

(32) Reserve Collections: Print and Digital – provide ready access to high demand, high use materials supporting teaching and learning at Institute.

(33) When teaching material is in high demand, a copy may be requested for Library Reserve Collections. Wherever possible under copyright restrictions, journal articles required for Reserve are scanned and made available via the SIHS Reserve page. Similarly, chapters of books are scanned and added to the Reserve page collection wherever copyright permits.

(34) Where copyright restrictions do not permit (e.g. several chapters of a book are required for Reserve) the whole book will be placed on Reserve at the Library.


(35) Physically damaged items which are still in demand will be treated by one of the following methods:

  1. Replacement: for high demand, in print material
  2. Re-binding: for material in demand but out of print
  3. Discarding: for low use, out of print material

(36) Print journal volumes will be rebound after all volume issues have been received.

Part C – De-selection of Print Materials

(37) De-selection (weeding) of library materials is essential to ensure an active, academically useful library collection. De-selection provides quality control for the collection by elimination of outdated, inaccurate, and worn-out materials. Library staff are responsible for conducting ongoing evaluation and for maintaining the quality of the collection.


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Part D -General

(38) As an overall principle, the Library will retain a single, ‘last copy’ of all titles held.

(39) Superseded editions will generally be withdrawn unless they continue to provide valuable, relevant information.

(40) Materials which cannot be repaired or rebound or for which the cost of preservation exceeds the value of the information contained are weeded.

(41) Currency of information is extremely important in some fields such as health sciences, technology, and business. Materials older than 5 years must be regularly deselected to eliminate outdated or inaccurate information.

(42) Material that has not been used, based on circulation and browsing statistics, may be weeded after five years of inactivity.

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Part E -Serials

(43) Incomplete and short runs of a title may be withdrawn if title is not currently received.

(44) Titles which contain information that is not useful long-term, such as newsletters and trade magazines, usually have automatic discard patterns established such as “Current year only”

(45) Regularly updated editions of guidebooks, handbooks, almanacs and directories etc will generally be discarded upon receipt of the current issue.

(46) Due to lack of space, print issues which are replaced by microfilm will be discarded.

(47) Duplicate issues of periodicals and journals will be discarded when a volume has been bound.



“Information literacy is an understanding and a set of abilities enabling individuals to recognize when information is needed and have the capacity to locate, evaluate, and use effectively the needed information.”

An information literate person is able to:

  • recognize a need for information
  • determine the extent of information needed
  • access the needed information efficiently
  • evaluate the information and its sources
  • incorporate selected information into their knowledge base
  • use information effectively to accomplish a purpose
  • understand economic, legal, social and cultural issues in the use of information
  • access and use information ethically and legally
  • classify, store, manipulate and redraft information collected or generated
  • recognize information literacy as a prerequisite for lifelong learning


Information literacy skills and knowledge are essential in a global information environment characterised by constant change and innovation, a multiplicity of formats and media and an explosion in the amount of information of variable quality.

There is increasing global recognition of the importance information literacy skills, both personally and professionally, in this environment. In Australia, criteria for expressing standards for information literacy have been established by the Council of Australian University Librarians (CAUL). The Library of the University of Sydney has adopted these standards as guidelines to provide a framework in which activities can be planned, presented and promoted. The Library acknowledges and affirms its role in advocating, developing and supporting information literacy skills throughout the whole University community.

Information literacy is a generic attribute as it underpins lifelong learning.

A second edition of the Australian and New Zealand Information Literacy Framework is now available.


Incorporating information literacy across all curricula and programs requires the collaborative efforts of all staff, including academics, librarians and administrators.

Thus the Library will be a dynamic partner and

  • actively seek opportunities to collaborate with academic staff to introduce, develop and evaluate information literacy within the curriculum and a range of associated programs.
  • work throughout the University community and with external partners such as the Australian and New Zealand Institute for Information Literacy (ANZIIL) to maintain and develop the Library’s information literacy program and to share expertise.
  • provide a range of information literacy services throughout the programs, both mainstream and special, which are offered by the University.


1. The design and delivery of information literacy programs will be:

  • developed in association with academic staff.
  • for the whole University community, both staff and students.
  • learner-centred and developmental.
  • primarily discipline, subject based.
  • it should be embedded, assessed and ongoing throughout the curriculum and associated programs.
  • based on explicit aims and learning outcomes.

2. The Library will use the Academic Board’s “Guidelines for Good Practice in Teaching and Learning” as a basis for its information literacy programs.
Evaluation of information literacy programs will be undertaken at various levels.
3. The Library will continue to develop complementary generic programs where appropriate, for example introductory and orientation programs.
4. The Library will monitor and evaluate external programs for potential use in its information literacy programs.


  • The development of information literacy skills and knowledge throughout the University community is an essential element of the Library’s mission.
  • The responsibility for supporting the development of information literacy knowledge and skills is a partnership between the Library and academic and other University staff.
  • The Library has particular expertise to support staff and students in the development of their own information literacy.
  • Information literacy is an essential priority for the Library, and Library staff will be supported with appropriate:
  • Staff development and training
  • Resources – e.g. teaching spaces, technology.
  • Teaching and learning planning processes.